Deputy Integration

Automatically sync people data and streamline onboarding between Worknice and Deputy.

Getting Started

The Worknice → Deputy integration helps your team reduce manual admin by keeping employee information synced and triggering rostering workflows automatically.

Why integrate Deputy with Worknice?

Streamline onboarding

When a new hire completes onboarding in Worknice, you can automatically provision them into Deputy — reducing setup time and eliminating double-entry.

Keep people data in sync

If an employee updates details such as their name, address, or contact information, Worknice syncs these changes to Deputy (and vice versa), keeping both systems aligned.

🎥 Watch a quick demonstration:

https://www.loom.com/share/050717e612464b058cccec11a68fb388?sid=81970cf6-6cd4-405b-a8ca-cef57be88cef

Connecting to Deputy for the First Time

Setting up the integration only takes a few minutes.

1. Go to Apps > App Directory on the left-hand admin menu.

2. Browse Integrations and select Deputy.

3. Click View Details → Create Integration.

4. Click Connect.

5. Follow the prompts to authorise access to your Deputy account.

6. Once connected, click Sync.

7. Repeat if you have multiple Deputy accounts or want to add additional integrations.

Matching Existing Employees in Worknice to Deputy

Once connected, Worknice displays all people found in Deputy under Remote Records.

To match these to existing employees in Worknice:

1. Next to a remote record, click Connect → Connect to an existing person.

2. Select the matching Worknice profile (names don’t need to match exactly).

3. The status updates to Matched (pending).

4. Repeat as needed for other employees.

5. Click Sync to activate the connections — their status becomes Matched.

Importing People from Deputy into Worknice

To import them:

1. Next to a remote record, click Connect → Create a new person.

2. Repeat for all people you wish to import.

3. Click Sync to complete the import.

Adding Worknice people into Deputy

To export them:

1. Go to People from the left-hand menu.

2. Open the person’s profile.

3. Click the Settings tab.

4. Find the Integration Connections card and click Add next to Deputy.

5. On the next sync (manual or automatic), the employee will be created in Deputy.

Creating New Hires in Deputy When They Complete Onboarding

Once a new hire completes their onboarding in Worknice, they can be automatically added to Deputy.

To ensure this happens:

1. During Add Person, select the connected apps you want the new hire to sync into.

2. Once onboarding is complete, Worknice provisions them into Deputy at the next sync.

Data Flow

You’re All Done!

Your teams and workflows are now connected between Worknice and Deputy. If you need help, reach out to us at help@worknice.com or via the in-app support tool.